Dependent Care Grant

Dependent Care Grant

The new Dependent Care Grant supports Western Division of the American Fisheries Society (WD AFS) members who would like to attend an annual meeting but are impacted by the high cost of significant dependent care responsibilities, including childcare. The impact can be so great that it often prevents attendance at meetings. Individual grants of up to US$200 are available to support attendees who incur additional expenses or travel costs associated with dependent care during an annual meeting.  

The application form can be found at the bottom of this page. All application must be submitted by February 28, 2020.  In order to receive the grant, applicants must be willing to submit a receipt, invoice, or other verification of dependent care services performed during the dates of the WD AFS meeting.

If you have any questions about this new grant, please contact Troy Baker ([email protected]; 206-526-6606) or Cheyenne Owens ([email protected]; 303-236-9884). Troy is the Diversity, Equity, and Inclusion (DEI) Chair for the Vancouver 2020 meeting and Cheyenne Owens is the DEI Workgroup coordinator for the Western Division.


The applicant must meet the following requirements:

  • Must be a current member of AFS
  • Attend the 2020 Western Division AFS Annual Meeting in full
  • Must be the primary caregiver

The WD AFS defines a dependent as:

  • A child 16 years old or younger, who resides with the applicant
  • A person older than 16 (e.g., an adolescent or adult child, spouse or elderly parent), who resides with the applicant and is dependent on the applicant for support due to a physical or mental impairment

Allowable Expenses

  • Dependent care expenses en route to or at the site of the meeting*
  • Additional expenses at home because the primary caregiver was attending the meeting (e.g. overtime at a daycare center, cost of a sitter, etc.)
  • Travel costs for bringing a caregiver to the meeting or your home
  • Travel costs for bringing a dependent to the site of the meeting

*AFS is not responsible for any agreements made between dependent care companies and meeting attendees.

Unallowable Expenses

  • Regular home-based dependent care expenses
  • Expenses related to the attendee’s meeting participation, such as meeting registration, meals, travel of the attendee to the meeting
  • Entertainment and personal expenses, such as tickets to local museums, amusement parks or social activities

Review Process

Application materials will be evaluated by a team of reviewers from the Diversity, Equity, and Inclusion (DEI) Workgroup and Executive Committee Members. The review committee will first determine whether eligibility requirements are met. Second, evaluators will consider the care needs expressed by applicants in Questions 3 and 4 to determine if the described care expenses are allowable based on the guidance. Third, based on the applicant’s responses to Questions 5 and 6, evaluators will identify recipients where care grants are the deciding factor in attending the meeting or not. 

The 3-step screening will result in a certain number of applicants. At this point, the dependent care grant money will be allocated among those applicants equally, unless they specified a lower amount needed in Question 4 than the divisible share. For example, if $600 is available and four applicants have eligible needs, each would be given $150 to offset dependent care expenses. The review committee adheres to an unbiased approach that ensures the greatest number of members can be supported.